Using this method you can set up one way syncing from Google Calendar to Outlook. Outlook will periodically check the Google Calendar for updates, and if any new or modified events are found, they will be downloaded and displayed alongside with your Outlook appointments.
Copy Google Calendar’s URL
- Log into your Google account and click Calendar on the Google bar.
If you are logged into your Gmail account, then you will need two clicks instead of one. As you probably know, about two months ago Google rolled out the new update and all of a sudden the Calendar button disappeared from the G-mail page’s task bar. Anyway, click on the Apps launcher icon and select Calendar from the list of apps.
- Hover over the needed calendar in the calendar list at the left-hand part of the screen, click the drop-down arrow that appears to the right of the calendar name, and then click Calendar settings.
This will open the Calendar details page.
- If your google calendar is public, then click the green ICAL icon next to Calendar Address. If it is private, click the ICAL button next to the calendar’s Private Address.
- Copy the calendar’s URL. Now you can paste this URL into any other application that supports the iCal format (.ics) and access your Google calendar from there.
Synchronizing with Outlook 2010 and 2013
- Open your Outlook and switch to Calendar > Manage Calendars ribbon group.
- Click Open Calendar button and choose “From Internet…” from the drop down list.
- Paste your Google calendar’s URL and click OK.
- On the File tab, select Account Settings twice.
- Switch to the Internet Calendars tab and click the New… button.
- Press Ctrl + V to past the Google calendar’s URL, and then click the Add button.
- Click Close to close the Accounting Settings dialog.
- In the Subscriptions Option dialog box, type the folder name for the imported calendar and make sure the Update Limit checkbox is selected. If you want to transfer the attachments within your Google Calendar events, select the corresponding option too and then click OK.
That’s it! Your Google calendar has been added to Outlook and you can see it under “Other Calendars“.
Note! Remember that the Google Calendar imported in this way is read-only, the lock icon is displayed in the lower right hand corner of all imported Google Calendar’s events, meaning they are locked for editing. Changes made in Outlook are not synced with your Google Calendar. If you want to send the changes back to Google Calendar, you need to export your Outlook Calendar.
Calendar Sync / Google Apps Sync for Microsoft Outlook
Updated on 1-Aug-2014.
Google officially announced “Google Sync End of Life“, including the Google Calendar Sync, last year. And on 1 August 2014, our good old Google Calendar Sync has finally come to an end, alas.
Initially, this section contained a backup download link for Google Calendar Sync and instructions on how to make it work with new versions of Outlook 2010 and 2013. But since all that stuff is of no use any longer, we have removed it.
I’m explaining this so that you won’t be confused if you come across mentioning of that magic link in early comments to this post. Even if you find it somewhere else, it would be of no avail because Google Calendar Sync has stopped functioning altogether.
So, what alternative does Google offer to us now? I guess everyone already knows – Google Apps Sync for Microsoft Outlook plug-in. This new sync app supports all versions of Outlook 2003, 2007, Outlook 2010 and Outlook 2013 and automatically syncs e-mail, contacts and calendars between Outlook and Google apps servers. It can also simultaneously copy data from a company’s Exchange servers.
A fly in the ointment is that Google Apps Sync is available only for paid accounts as well as for Google Apps for Business, Education, and Government users. If you are one of those lucky customers, you may find the following resources helpful:
Download Google Apps Sync for Outlook – on this page you can find the latest version of Google Apps Sync and watch an introductory video that will help you quickly get started with this plug-in.
Work with your Google Calendar in Outlook – detailed guidance on how to set up and use Google Apps Sync with Outlook 2013 – 2003.
Free tools and services to sync Google Calendar with Outlook
In this section, we are going to look into some free tools and services and see what benefits they provide.
gSyncit – free add-in to sync Outlook calendars, contacts, notes and tasks with Google
gSyncit is an add-in for Microsoft Outlook purposed for syncing calendars (as well as contacts, notes and tasks) between Outlook and Google. It also supports synchronization with Evernote, Dropbox and some other accounts.
An advantage of this tool compared with the sync method that we’ve just discussed is that you are free to edit Google calendar events imported in the Outlook calendar.
The gSyncit tool has a free and paid version. Both versions allow 1-way and 2-way syncing of calendars, tasks, contacts and notes. The main limitation of the free version is that it allows syncing with only one calendar and displays a pop-up window on Outlook start making you wait for 15 seconds. Apart from that, this is a nice tool, intuitive and easy to configure.
How to configure Outlook and Google calendar syncing with gSyncit
- You start by clicking the Settings button on the gSyncit tab on the Outlook ribbon.
- In the Settings window, choose what items to sync on the left pane and then click the New button.
- After that you create a new mapping by specifying 3 essential things:
- For additional options, switch to the Sync Options tab and check the options you want. For the 2-way syncing, select both “Sync Outlook to Google” and “Sync Google to Outlook“:
- Click the Verify Account button to enter your credentials and verify your Google account.
- Click Select Calendar… under Google Calendar section to get the calendar URL.
- And finally, click Select Calendar… under Outlook Calendar section to choose the Outlook calendar you want to sync with. It may be something like “\\personal folder\calendar” or “\\account_name \calendar”.
Of course, there are a handful of additional options on other tabs, but in most cases the settings on the Sync Options tab absolutely suffice.
- Now you only need to click OK to save a new mapping that will link your Outlook and Google calendars together.
Once a new mapping is created, you simply click the appropriate button on the ribbon and your Google calendar will get synced with Outlook straight away.
If you’d rather have automatic syncing, head over to the Applications Setting tab > Sync Options and configure your preferred synchronization intervals. You can also enable automatic syncing when Outlook starts or exists:
If you want advanced options, the following ones may come in handy:
- Synchronize all appointments or within a specified time range only (Sync Range tab).
- Sync Outlook appointments from certain categories only (Categories tab).
- Remove duplicate appointments (Sync Options tab).
Summing up, if you are an active user of both calendars, gSyncit is definitely worth your attention as a tool to automate Outlook and Google calendar syncing.
gSyncit Pros: easy-to-configure, allows 2-way syncing of calendars, tasks and contacts; additional options such as pre-configured automatic syncing, removing duplicate items etc.
gSyncit Cons (free version): displays a pop-up window on Outlook start preventing Outlook usage for 15 seconds, supports syncing with one Outlook calendar only.
SynqYa – free web service to synchronize calendars and files
You may consider using this free service as an alternative way to handle your Google and Outlook calendar synchronization. A really nice feature is that it allows two-way syncing, i.e. from Google to Outlook and in the reverse direction. Synchronizing between Google and iPhone is also supported, which adds one more argument in favor of SynqYa.
The sync process is pretty straightforward and requires just two steps:
- Sign up for a free synqYa account.
- Authorize access to your Google calendar.
Wrapping up, this service seems to be a decent alternative if you don’t have the admin rights on your computer, or if you are reluctant to install any Outlook add-ins, or if your company has a strict policy with regard to installing third-party software in general and free tools in particular.
SynqYa Pros: no client software, no installation (admin rights are not required), syncs Outlook, Apple iCal and other calendar software with Google Calendar.
SynqYa Cons: more difficult to configure (based on our blog readers feedback); syncs with one calendar only; no option to check for duplicates, meaning if you have the same appointments in Outlook and Google, you will have these entries in double after syncing.
Calendar Sync for Outlook and Google Calendar is one more free tool that may work a treat (thanks Sam for contributing!).
Paid tools to sync Outlook and Google calendars
Added on 1-Aug-2014.
Originally, I did not plan to include any commercial tools in this article. But now that the former top player (Google Calendar Sync) is out of the game, it probably makes sense to review some paid tools as well, given that our readers have already started discussing such tools in comments and how they compare to each other.
Below you will find a quick overview of the syncing tool that I tried personally and liked. I will probably add some more tools in the future if you find this info useful.